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An order to send an employee to a conference. Order for sending to the seminar. Overtime work: what applies to it

An employee is sent to a seminar of an advisory and explanatory nature on the application of new legislative requirements in the field of environmental protection (the profile of our organization), away from work. The seminar takes place over one day from 10 am to 4 pm.
The working day in the organization ends at 6 pm. Should the employee return to work? What to put on a timesheet? How to pay for this day: according to the average or based on the salary? Is it necessary to issue an order from the organization to send an employee to the seminar? How to take into account the costs of paying for a seminar (organization using the simplified tax system)?

Answer

The issue of the need for an employee to return to work on the day of training at the seminar should be decided in consultation with the head of the organization.

When sending an employee to a seminar, issue an order from the manager to send the employee to the seminar due to production needs. In the work time sheet (unified forms No. T-12 and No. T-13), the day the employee is absent from the workplace due to being sent to a training or consulting seminar is indicated by the letter code PC or digital 07 (advancement of qualifications without work).

During the period of release from work in connection with training, the employee retains his average earnings.

Organizations that pay a single tax on the difference between income and expenses can include costs and employees as expenses that reduce the tax base.

In this case, the following conditions must be met:

The rationale for this position is given below in the materials of the Glavbukh System

The organization itself determines whether it needs to train an employee at its own expense. The conditions and procedure for training must be specified in the employment (collective) agreement, an additional agreement to it, or in the student agreement. Such rules are established by articles of the Labor Code of the Russian Federation.

In some cases, organizations are required to train employees. For example, an employer is obliged to pay for advanced training for employees working in railway transport, whose production activities are directly related to the movement of trains ().

Types of training

Employee training in the interests of the organization can be divided into three groups:*

  • main ;

The list of guarantees and compensations for employees is given in the articles of the Labor Code of the Russian Federation. Among them:

  • additional payment;
  • payment of travel and return costs;
  • retention during the period of release from work in connection with training.

Documenting

By sending an employee for training, the employer enters into an agreement with the educational institution (). Approximate forms of contracts for the provision of educational services are given in the orders of the Ministry of Education of Russia and.

BASIC: income tax

When calculating income tax, you can include the cost of training an employee in any way (for example, expenses for training at a university, advanced training courses, college, etc.) ().

To take expenses into account when calculating income tax, the following conditions must be met:*

  • employee training is carried out in the interests of the organization;
  • a training agreement has been concluded between the organization (employee) and the educational institution;
  • the educational institution has a valid license or appropriate status if it is a foreign organization;
  • An employee whose training has been paid works for the organization on the basis of an employment contract.

The same procedure applies if the costs were not reimbursed to the person from the beginning of the training (for example, the employee began training in 2010, and the organization reimburses him for the costs since 2012) ().

Additional documents may be needed to justify training costs in the interests of the organization. In particular:

  • documents confirming expenses (for example, an order to send to study);
  • documents confirming that they are educational (for example, a certificate of completion of work);
  • documents confirming that the employee has completed training (for example, diploma, certificate, certificate, etc.).

This conclusion can be drawn from Article 252 and Article 264 of the Tax Code of the Russian Federation. This is also confirmed.

On the mandatory registration of an act for educational services, see.

simplified tax system

The tax base of simplified organizations that pay a single tax on income is not reduced by the cost of employee training. With such a taxation object, no expenses are taken into account ().

Organizations that pay a single tax on the difference between income and expenses can include costs and employees () in expenses that reduce the tax base. In this case, you need to take into account the same ones that are established for income tax payers ().*

You can justify the costs of training in the interests of the organization using the same methods that are used for this by organizations that calculate income taxes. This follows from Article 346.16 of the Tax Code of the Russian Federation.

When calculating the single tax, the costs of professional training (retraining) of personnel can be taken into account only after payment. Therefore, the organization also needs documents confirming payment for educational services. For example, payment orders, receipts for cash receipt orders, etc. This follows from Article 346.17 of the Tax Code of the Russian Federation.

Expenses for employees, as well as such types as advanced training, do not reduce the tax base for the single tax ().

If the costs of paying for the services of commercial educational institutions are taken into account when calculating the single tax, the VAT paid by them will also reduce the tax base ().

Sergey Razgulin,

2. Situation: what documents can confirm the fact of provision of educational services to an employee of an organization for accounting purposes

The legislation does not contain a list of documents that can be used to confirm that an educational service was provided. In accounting there is only a requirement that everyone must be documented with a primary accounting document ().

You can confirm the provision of educational services, for example, bilaterally. This document must be signed by the employer and the educational institution upon completion of the employee’s training or at another time established by the contract ().*

The main thing is that the supporting document contains all the mandatory details specified in Article 9 of the Law of December 6, 2011 No. 402-FZ.

In addition to these documents, you can attach a copy of your educational document (for example, a copy of a diploma, certificate or academic transcript). Their educational institutions issue them in most cases ().

Sergey Razgulin,

Actual State Councilor of the Russian Federation, 3rd class

3. Article: Worker at a seminar

ON THE. Yamanova, scientific editor of the magazine “Salary

Part 1 of Article 196 of the Labor Code of the Russian Federation allows the employer to independently determine the need for professional training and retraining of personnel for their own needs, as well as the forms of such training. In particular, training may take the form of one-time lectures, seminars and other types of training lasting less than 72 hours ( letter of Rostrud dated May 12, 2011 No. 1277-6-1).

Guarantees and compensation for employees studying at lectures and seminars

According to Rostrud, set out in letter dated May 12, 2011 No. 1277-6-1, forms of training determined by the employer, the duration of which is less than 72 hours, can be considered advanced training. The guarantees and compensation provided for in Article 187 of the Labor Code of the Russian Federation should apply to these forms of training. Rostrud specialists make this conclusion based on Part 5 of Article 196 of the Labor Code of the Russian Federation. It provides for the employer’s obligation to provide employees undergoing vocational training with:

Necessary conditions for combining work with training;
- guarantees established by labor legislation, collective agreements, agreements, local regulations, employment contracts.

Training

Advanced training is updating the theoretical and practical knowledge of specialists in connection with increasing requirements for the level of qualifications and the need to master modern methods for solving professional problems. Carried out on the basis of agreements concluded with educational institutions (clause 7 of the Model Regulations approved Decree of the Government of the Russian Federation dated June 26, 1995 No. 610).

Consequently, employees sent by the employer to improve their skills while away from work, including to a seminar, are guaranteed to retain:

Places of work (positions);
- average salary at the main place of work.

For example, a collective agreement may include the following provision: “During participation in meetings, sessions, seminars, the employee retains his average earnings” .

How to register an employee's absence from the workplace

Unified forms No. T-12 and No. T-13 approved Resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1

In the work time sheet (unified forms No. T-12 and No. T-13), days of absence of an employee from the workplace due to being sent to a training or consulting seminar are indicated by the letter code PC or digital 07 (advancement of qualifications without work).* If the seminar is offsite, the employer can use the following codes:

Letter code PM or digital 08 - if the employee is sent to improve his skills with a break from work in another area. The same code marks the days off on which the employee is at the seminar;
- letter code K or numeric 06 - if the referral to an off-site seminar is issued on a business trip.

Information and consulting seminar

A consulting seminar differs from a training seminar in that the employee has the opportunity to communicate directly with the lecturer and can ask questions of interest both during the seminar and after it.

The agreement with the company organizing the seminar will indicate that it is concluded for the provision of information and consulting services. In the order to send an employee to a seminar, the employer must indicate that the employee is being sent, for example, to a seminar to clarify issues regarding the calculation of benefits in 2013.

Can an employer enter into an apprenticeship agreement with an employee?

As a rule, an apprenticeship contract is concluded when an employee receives a specific profession, specialty or acquires a qualification (Part 1 of Article 199 of the Labor Code of the Russian Federation). According to Part 1 of Article 200 of the Labor Code of the Russian Federation, it is concluded for the period necessary to train a given profession, specialty, qualification.

If an employee is sent to a seminar, concluding an apprenticeship agreement is unjustified, since during the seminar the employee does not receive either a new profession or specialty.

Documentary evidence of expenses for participation in the seminar

Regardless of the type of seminar, to recognize expenses for income tax purposes, the employer will need the following documents (letters Ministry of Finance of Russia dated February 28, 2007 No. 03-03-06/1/137 And Federal Tax Service of Russia for Moscow dated June 28, 2007 No. 20-12/060987):

Agreement with the company organizing the seminar;
- order from the manager to send an employee to a seminar due to production needs;
- seminar curriculum indicating the number of hours of attendance (seminar plan);
- the act of providing services;
- invoice.

If the seminar was training, a certificate or other document must be added to the documents confirming that the employee participated in the seminar.

If consulting services are provided in the form of an oral consultation, the report must indicate in detail the list of issues that the consultation was devoted to.

If the seminar is off-site, documents confirming travel expenses must be attached to the general list of documents.

How to account for seminar costs

The costs of employee participation in the seminar are taken into account as part of other expenses associated with production and sales (Article 264 of the Tax Code of the Russian Federation). Based on which norm of this article the employer will be able to take into account costs depends on the wording of the contract with the company organizing the seminar and whether it has a license for educational activities.

Training seminar. The employer can include the cost of participation in the seminar in the costs of training for basic and additional professional educational programs, professional training and retraining of employees ( subp. 23 clause 1 art. 264 Tax Code of the Russian Federation), if the conditions listed in paragraph 3 of Article 264 of the Tax Code of the Russian Federation are met, namely:

The seminar is conducted by a Russian educational institution that has received state accreditation (appropriate license), or a foreign educational institution that has the appropriate status;
- the seminar is attended by employees on the organization’s staff;
- the seminar program promotes professional development and more effective use of employees in this organization within the framework of its activities.

At the same time, the costs of the seminar related to the organization of entertainment, recreation or treatment are not taken into account when determining the tax base for income tax (clause 43 of Article 270 of the Tax Code of the Russian Federation). This was indicated by the Russian Ministry of Finance in letter dated February 28, 2007 No. 03-03-06/1/137.

If the company organizing the seminar does not have a license for educational activities, it is better to conclude an agreement for the provision of information and consulting services.

Information and consulting seminar. Expenses for employee participation in an information and consulting seminar reduce the taxable base for income tax as expenses for consulting and other similar services on the basis of subparagraph 15 of paragraph 1 of Article 264 of the Tax Code of the Russian Federation as part of other expenses associated with production and sales.

Often, during an audit, tax authorities come to the conclusion that an organization has unlawfully reduced the tax base for income tax, and has also unreasonably applied a VAT deduction, since the organization’s expenses under an agreement for the provision of consulting services are not properly confirmed, are inappropriate and economically unjustified. For example, the primary documents do not contain such details as the volume of services provided in hours and the hourly rate corresponding to the consultant’s price list.

True, the courts side with taxpayers, pointing out that tax legislation does not use the concept of economic feasibility. The taxpayer independently determines the advisability of incurring such expenses, therefore the validity of the expenses cannot be assessed from the point of view of their expediency (decrees FAS Moscow District dated February 22, 2013 in case No. A40-12064/11-107-51 And FAS Central District dated February 16, 2009 in case No. A54-1345/2008-C8).

* This is how part of the material is highlighted that will help you make the right decision

We are going to send one of our employees to a one-day scientific conference, which will be held in the same area where our organization is located. Tell me how to arrange this correctly? I know that some people consider this a business trip, but the employee does not go anywhere and, as they say, spends the night at home. Rather, it is, albeit short-term, but a direction for training. Is not it so?

The situation described in the letter occurs quite often. Indeed, many employers consider sending an employee to a conference as advanced training and do not consider it necessary to arrange a business trip. Of course, any conference held consists not only of summing up the results, summarizing experience, determining further development prospects, but also of mastering a new level of knowledge, which generally increases the qualification level of the employee participating in its work. Nevertheless a referral to a conference is a business trip, which means it requires appropriate registration. This is confirmed by established judicial practice, which recognizes as a business trip:

  • sending young specialists to a scientific and technical conference of youth, which is of a production nature and is official, since it is held to carry out the main activity of the employer ( Resolution of the Federal Antimonopoly Service of the Moscow District No. KA-A40/9456-07);
  • sending employees to corporate events organized in order to increase the image component of the organization’s activities as a socially oriented company that is attractive for employing new employees, as well as to create a positive microclimate ( resolution of the Federal Antimonopoly Service of the Moscow District dated November 18, 2010 No. KA-A40/14213-10 in case No. A40-169073/09-115-1272);
  • participation of employees in the international construction and interior exhibition by decision of the authorized bodies of the employer on the basis of relevant administrative documents ( Resolution of the Federal Antimonopoly Service of the North Caucasus District dated April 22, 2010 in case No. A32-21536/2009-3/321).

IMPORTANT!

Sending an employee to a conference is a business trip

From the definition of a business trip given in Art. 166 of the Labor Code of the Russian Federation, it is clear that it is based on the employee’s fulfillment of an official assignment related to his labor responsibilities defined by the concluded employment contract. That's why The employee does not have the right to refuse to be sent to a conference in the case where it is an official assignment and is due to the work function he performs. An exception is made for employees who cannot be sent on a business trip, as well as employees who may refuse to be sent on a business trip by virtue of the law.

Our information

Business trip- travel of an employee by order of the employer for a certain period of time to carry out an official assignment outside the place of permanent work ( Part 1 Art. 166 Labor Code; hereinafter referred to as the Labor Code of the Russian Federation).

The specifics of sending employees on business trips are established by Decree of the Government of the Russian Federation dated October 13, 2008 No. 749, and the unified forms of an order to send an employee on a business trip, a travel certificate and an official assignment for sending an employee on a business trip are approved by Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1 “On approval unified forms of primary accounting documentation for recording labor and its payment" ( hereinafter referred to as the Resolution). There are no significant features in the preparation of these documents when sending an employee on such a short-term business trip. The only thing that needs to be remembered is that if an employee must return from a business trip to his place of permanent work on the same day on which he was sent, then a travel certificate need not be issued (clause 2 of the Instruction of the Ministry of Finance of the USSR, the State Committee for Labor of the USSR and the All-Union Central Council of Trade Unions dated 04/07/1988 No. 62 “On official business trips within the USSR”). In this case, the supporting document will be an order to send the employee on a business trip ( example).

YOU SHOULD KNOW THIS

YOU SHOULD KNOW THIS

Order of the Ministry of Health and Social Development of Russia dated September 11, 2009 No. 739n approved the procedure and forms for recording workers leaving on business trips from the sending organization and arriving at the organization to which they are sent

Since, as we have found out, participation in a scientific conference is a business trip, therefore, the employee must be provided with all the guarantees provided by law.

Warranty 1. Retention of the employee’s place of work (position) and average earnings for the days he is on a business trip.

Warranty 2. Reimbursement of expenses related to business travel.

IMPORTANT!

An employee sent on a business trip in the same area where the employer is located is not paid daily allowances or expenses for renting living quarters.

According to the general rule provided for in Art. 168 of the Labor Code of the Russian Federation, a posted employee is reimbursed for travel expenses, rental of living quarters, additional expenses associated with living outside the place of permanent residence (per diems), and other expenses incurred by the employee with the permission or knowledge of the employer.

However, if an employee participates in a conference in the area where he permanently resides and, based on transport conditions and the nature of the work performed on a business trip, has the opportunity to return to his place of permanent residence every day, he is not paid per diem ( clause 11 of the Regulations on the specifics of sending employees on business trips, approved. Decree of the Government of the Russian Federation dated October 13, 2008 No. 749).

THIS IS USEFUL TO KNOW

In our country, as you know, the New Year is traditionally celebrated twice: according to the old and new styles! The origin of the Old New Year is explained simply. Thus, until 1918, the Julian calendar was used in Russia, which was replaced by a more modern and, from the point of view of astronomers, more accurate Gregorian calendar. Moreover, the difference between the old and new styles by that time was no more and no less - 13 days. Thus, the day that was January 1 in the old style became January 14 in the new calendar. In memory of the fact that once in pre-revolutionary times the night from January 13 to 14 was New Year's, and the Old New Year is celebrated to this day!

KEEP IN MIND

The procedure and amount of reimbursement of expenses related to business trips are determined by a collective agreement or local regulations

In addition, if an employee participates in a conference held in the same city or locality where the employer is located, he will also not have expenses for renting living quarters, which means that the employer is not obliged to reimburse them.

Summary

An employee’s trip to a one-day scientific conference taking place in the same area where the employer is located is recognized as a business trip with the provision of appropriate guarantees.

As for the costs of travel to the conference, the employee, as a rule, bears them. This can be confirmed by travel documents (city transport tickets) presented by the employee. They will be the basis for reimbursing the employee for travel expenses to the place of business trip, i.e., the conference, and back.

EXAMPLE

Order to send an employee on a business trip

An order to conduct an event is an official order from the head of an organization addressed to subordinates and requiring the performance of certain actions. The document is drawn up in writing in compliance with basic regulatory standards.

FILES

The document consists of two blocks: informational and administrative.

Document information block

The information block of the document must contain:

  • purpose of the event;
  • date of the event;
  • the place where the event will be held.

Administrative block of the document

The administrative block must contain:

  • actions that will be taken to create the event;
  • Full names of persons responsible for the development and organization of the event, as well as those providing reporting after it has ended.

Information that must be in the document

The order must contain the following information:

  • document header;
  • what is the name of the organization;
  • registration number;
  • place of publication;
  • date of compilation;
  • the name of the event itself;
  • why it was decided to hold the event;
  • period of the event;
  • approved action plan;
  • the amount of money that the organization must provide;
  • the date on which the report on entertainment expenses will be provided after the event;
  • Full names of employees who will participate in the event;
  • Full name of the head of the transport department who will provide transport services;
  • Full name and official position of the person who will monitor the execution of the order;
  • applications that are attached to the order (name of the program, cost estimate, etc.);
  • manager's signature;
  • date of familiarization with the document and signatures of the participants.

Who signs

The order to conduct the event is signed by the head of the organization or the person who temporarily performs the duties of the head on the basis of a power of attorney.

Why do you need an order for an event?

An order to conduct an event is necessary for the head of the organization in order to:

  • unite and motivate employees;
  • promote corporate values: follow the example of leaders, strive for growth, do more with less, etc.;
  • introduce new management;
  • attract the attention of the media;
  • strengthen the image of the organization;
  • create a set of norms and rules that describe the rules of behavior, common standards of relations and joint activities that exist in the organization;
  • mobilize the labor potential of employees for a new project;
  • create a unified team.

Requirements for filling

According to GOST R 6.30-2003, the following requirements must be met when drawing up an order:

  • Maintain space between the edges of the page and the text.
  • The document must be on a white and high-quality sheet of paper 210x297.
  • The date of the document is written in the order in Arabic numerals, for example: 10/16/2010. or 2010.10.16. The state standard allows for a verbal-numeric method of formatting the date - October 16, 2010.
  • All details must be filled out.
  • Write all amounts in words and numbers.
  • All signatures present.
  • There must be a transcript of all signatures.
  • Seal.

If the order is issued on two or more pages, then such documents are subject to numbering.

Typical mistakes when filling out a document

Most often, the following errors are made in the order for events:

  • the date of preparation of the document is not stated;
  • there is no approval stamp;
  • details are not filled in;
  • there is no list of persons responsible for drawing up the document;
  • the notes were made in pencil;
  • adding text;
  • An illegible recording was made;
  • there are corrections;
  • spelling/arithmetic errors;
  • different ink colors;
  • the name of the organization is incorrectly indicated;
  • conspicuous mechanical impact on the document (artificial aging, erasing part of the text);
  • amended;
  • The notes were erased with an eraser.

Important! If the act is signed by a person not related to the inspection, then such a document has no legal force.

Error correction

If an error is noticed in the order, you must do the following:

  1. Rewrite/retype the document. You can use this method if:
    • the error was noticed before the manager signed;
    • the error was discovered at the time of signing.
  2. Cancel the document if typos, blots, or words that distort the meaning of the order are found in it. To do this, it is enough to issue a new order. But before this, it is necessary to issue a document canceling the order to carry out activities, which contains errors. It should indicate the following:
    • registration number;
    • date of;
    • title;
    • the text should begin with the words: “Deem invalid”/“Consider invalid”;
    • reason for cancellation;
    • who is responsible for corrections;
    • deadlines for execution of the replacement order.

After a document (cancelling order) has been drawn up, the next step is to prepare a new one, which is assigned a new number and does not contain any typos, blots, or clerical errors. After which the order is signed by the manager.

  1. Orders for holding a conference are drawn up in accordance with the Instructions for office work, approved by Order No. 400 of Moscow State University dated May 22, 2009, and recommendations for the preparation of documents in the Electronic Document Management System (EDS) of Moscow State University.
  2. Order text format: Times New Roman font - 14, line spacing in the preamble - single, in the text of the order - one and a half; the indentation of the first line of the paragraph is 1.25 cm from the left border of the text field; alignment of the entire text of the order is in width, the title is in the center. The initials are separated from the surname by a non-breaking space, for example, I.I. Ivanov.
  3. If you plan to hold a conference or its individual events in such premises of Moscow State University as:
    • conference hall of the first educational building of the humanities faculties,
    • conference hall or auditorium of the Shuvalov and Lomonosov buildings,
    • audiences 01 and 02 of the Moscow State University,
    • assembly hall of the State Palace or the large hall of the Moscow State University cultural center,
    • halls of the Intellectual Center - Fundamental Library of Moscow State University,
    then you must first draw up and attach to the draft order a letter with a visa from the rector authorizing the use of these premises.
  4. If it is planned to accommodate non-resident conference participants at Moscow State University, then a letter with an authorization visa from the head of the Dormitory Department A.A. must first be drawn up and attached to the draft order. Vodolazsky.
  5. In order to disseminate information about the conference through a special information portal and include it in the database of Moscow University events, you should ensure that the conference is registered in a unified information system by filling out the appropriate form on the page.
  6. It is necessary to provide the MSU ISOC with information about the conference in accordance with Order No. 529 of May 12, 2017.
  7. The order is submitted by the person responsible for preparing the draft order in the department organizing the conference.
  8. The obligatory part of the approvals of the draft order includes visas for the Office of Affairs and Records Management; Office of Scientific Policy and Organization of Scientific Research; Deputy Vice-Rector - Head of the Department for Ensuring Safe Operations.
  9. The full composition of those approving is determined by the content of the order: the order is approved by persons whose competence includes the activities specified in the order.
    For example, if the order contains financial components, the approval team includes the chief accountant of Moscow State University;
    if the order contains a clause on the accommodation of conference participants at Moscow State University, coordination with the head of the Dormitory Administration is provided;
    for international conferences, the number of coordinators includes the vice-rector - head of the Department of International Educational Cooperation;
    the use of classrooms according to clause 3 implies the presence of an approving signature of the vice-rector - head of the Department of Academic Policy and Organization of the Educational Process;
    when aspects of engineering support for conference events are mentioned in the order, the chief engineer of Moscow State University is included in the approval team;
    in cases where the provision of medical care is envisaged, agreement with the Moscow State University International Research and Educational Center is added.
  10. The mailing list includes all services involved in the preparation and holding of the conference.
  11. It is recommended to format the list of the Organizing (Program or other) committee in the form of a table with invisible cell boundaries.
  12. In the text of the order, when indicating departments of Moscow University, employee positions, specific premises, etc. It is not recommended to attribute “MSU” or “MSU named after M.V. Lomonosov” (for example, it is enough to write: “Dean of the Faculty of Physics”). For external organizations, an indication of affiliation with them is necessary (for example, “Dean of the Faculty of Fundamental Sciences” of Bauman Moscow State Technical University).
  13. Examples of the wording of some paragraphs of the order (requirements for preparatory activities and/or persons responsible for their implementation are selected depending on the specific conditions of the Conference):
    Provide “___” ______ 20__ in ... the building for holding plenary meetings of the premises (specify which ones) from 00:00 to 00:00.
    Provide “___” ______ 20__ in the ... building from 00:00 to 00:00 premises (specify which ones) for registration of participants and for meals for participants.
    Provide in ... building “___” ______ 20__ from 00:00 to 00:00 an audience (specify which one) for the work of translators.
    The MSU Engineering Operations Directorate will provide technical support for the Conference events at the request of the Organizing Committee at the expense of the organizers in accordance with a pre-concluded agreement.
    The director of the Moscow State University Food and Beverage Plant will provide assistance in organizing buffet services and meals for Conference participants at the request of the Organizing Committee at the expense of the participants and/or organizers.
    The Director of the Dietary Food Canteens will assist in organizing buffet service and meals for Conference participants at the request of the Organizing Committee at the expense of the participants and/or organizers.
    Vice-Rector for Administrative Policy and Informatization A.V. Stepanov to provide assistance in providing Internet communications at the request of the Conference Organizing Committee.
    The Vice-Rector - Head of the Department of International Educational Cooperation will provide visa support and registration of foreign participants of the Conference at the request of the Organizing Committee.
    The head of the dormitory management will provide accommodation for non-resident participants of the Conference at the request of the Organizing Committee.
    Vice-Rector - Head of the Department of Academic Policy and Organization of the Educational Process P.V. Vrzheshchu allocate the following continuous audiences in the Shuvalov/Lomonosov building for the conference and round tables: (list).
    To ensure the work of the Conference “___” ______ 20__, the Vice-Rector - Head of the Department for General Affairs should allocate a wardrobe section and pieces of furniture in the Shuvalov/Lomonosov building at the request of the Organizing Committee.
    Deputy Vice-Rector - Head of the Department for Ensuring the Safe Operation of Moscow State University G.V. Ivashchenko to provide access to ... the body of participants and organizers of the Conference according to the lists of the Organizing Committee.
  14. A sample Order for holding the Conference is sent as a Word file to deputy heads of science departments and scientific departments.
  15. The draft Order for holding the Conference is created in the EDMS using the appropriate template.

When sending an employee for advanced training, an order is issued, the significance of which is not limited to recording the fact of suspension of the performance of a labor function in connection with training.

The issuance of an order to send for advanced training on-the-job is, for example, the basis for subsequently granting the trainee a preferential right to remain at work if laid off (Part 2 of Article 179 of the Labor Code of the Russian Federation).

Execution of the order to send for advanced training does not entail infringement of the social rights of workers. In particular, the legislation does not contain rules that allow not to include the period of advanced training in special work experience (resolution of the 19th Arbitration Court of Appeal dated April 10, 2017 No. 19AP-1527/2017 in case No. A64-4511/2016).

If disputes arise between an employer and a former employee regarding reimbursement of training costs, the orders in question are confirmation of completion of training, although the practice of collecting money from a citizen varies depending on the circumstances of the case. The courts may take the side of the employer (appeal ruling of the Perm Regional Court dated 02/08/2017 in case No. 33-1492/2017) or the former employee, indicating, for example, that he was sent for advanced training at the initiative of the employer and this was not training or retraining (appeal ruling St. Petersburg City Court dated April 13, 2017 No. 33-6455/2017).

Order on sending to advanced training or retraining courses - sample

A sample order for referral to advanced training can be downloaded from the link: Order on referral for advanced training - sample.

The employee must be familiarized with orders to be sent to courses or retraining against his signature. At the same time, in case of disputes, failure to familiarize yourself with the order does not in itself indicate that training was not carried out (appeal ruling of the Moscow City Court dated June 4, 2015 in case No. 33-13784).

So, if it is necessary to train an employee, an order is issued to send him to advanced training courses, a sample of which is presented for download in this article. The employee must be familiarized with the order by signature. An order is needed not only to formalize the specifics of labor relations at the time of its preparation, but can also be, for example, evidence confirming the conduct of training in the event of a dispute.